Privacy Policy
Last updated: January 8, 2025
1. Introduction
Welcome to VerifyHire (the "Service"), operated by VerifyHire, Inc. ("Company," "we," "our," or "us"). This Privacy Policy explains how we collect, use, disclose, and safeguard information when employers ("Users") submit and review candidate data through our web and API interfaces.
2. Information We Collect
| Category | Examples | Source |
|---|---|---|
| Account Data | Company name, work-email, password hash, role | You |
| Candidate Data | Candidate name, email, résumé links, job titles, start/end dates, interview notes, risk flags | You or your ATS/webhook |
| Usage Data | Log files, IP address, device/browser type, pages viewed, clicks, referrer | Automated |
| Integration Tokens | OAuth tokens or API keys for HRIS/ATS partners (e.g., Justworks via Merge/Finch) | You, third-party |
| Cookies / Similar Tech | Session ID, analytics identifiers, CSRF token | Automated |
Sensitive employment data is stored only for the legitimate purpose of cross-reference hiring checks.
3. How We Use Information
| Purpose | Legal Basis (GDPR) / Business Purpose (CCPA) |
|---|---|
| Provide & secure the Service | Performance of contract; Legitimate interest |
| Match candidate records across organizations | Legitimate interest |
| Fraud & abuse detection (e.g., serial moonlighting) | Legitimate interest |
| Customer support and notifications | Performance of contract |
| Product analytics & improvement | Legitimate interest; opt-out cookies |
| Compliance with law or court orders | Legal obligation |
4. Sharing & Disclosure
We do not sell personal information. We may share:
- Across customers – Candidate records become visible only to other verified employer accounts once you intentionally contribute them.
- Service Providers – Hosting (e.g., AWS), unified HRIS vendors (Merge, Finch), analytics. Bound by contract to use data solely for our instructions.
- Legal / Safety – If required by law, subpoena, or to protect rights, property, or safety.
- Corporate Events – In connection with merger, acquisition, or asset sale (with notice to you).
5. Data Retention
- Employer Account Data – Until you delete your account or as required for audits (max 7 years).
- Candidate Data – Retained while you hold an active subscription or until you purge it via dashboard; automatically pruned after 24 months of inactivity.
- Logs – 30 days for security; aggregated thereafter.
6. Security
We use industry-standard safeguards: TLS in transit, AES-256 encryption at rest, least-privilege access controls, regular penetration tests, and ISO 27001-compliant cloud infrastructure. No security measure is perfect; please notify us immediately at security@getverifyhire.com if you suspect a breach.
7. International Transfers
We are US-based. If you access the Service from outside the US, you consent to transferring your information to the United States and other jurisdictions that may have different data-protection laws.
EEA/UK: We rely on Standard Contractual Clauses when transferring personal data to non-adequacy jurisdictions.
8. Your Rights
- EEA/UK – Access, rectification, erasure, restriction, objection, data portability, and lodge a complaint with a supervisory authority.
- California – Know, delete, correct, opt-out of "sharing" (we don't sell), limit sensitive data processing.
- Other Regions – We honor applicable local laws; contact us for requests.
Exercise rights via support@getverifyhire.com. We will respond within 30 days.
9. Children's Privacy
The Service targets business users. We do not knowingly collect information from anyone under 16.
10. Third-Party Links & APIs
Our site may link to third-party sites or embed APIs (e.g., Justworks OAuth screens). This Policy doesn't cover their practices; review their privacy statements.
11. Changes to This Policy
We may update this Policy periodically. We'll post the revised version and, if changes are material, email you or prompt a banner. Continued use after the effective date constitutes acceptance.
12. Contact Us
Questions, concerns, or data-subject requests?
- Email: support@getverifyhire.com
- Mail: VerifyHire, Inc.